1. Introduction
2. User Manual
   1. Toolbar
   2. Viewing the Employee Masterfile
   3. Employee Leave Cycles
      1. Viewing Employee Leave Cycles
      2. Assigning Employee Leave Cycles
      3. Changing Employee Leave Cycles
      4. Deleting Employee Leave Cycles
   4. Viewing Individual Leave Balances
   5. Viewing Global Leave Balances
   6. Printing Reports

The Leave Module is an application designed as an extension to the TNA Time and Attendance Management System. Its primary purpose is to calculate leave balances that are due to employees.

The look and feel of the Leave Module is very similar to TNA; therefore navigating through it should not be a problem for a TNA user. One of the big differences is that Leave does not have a custom collection.

Putting an employee on leave, that will inadvertently affect the balances of Leave Cycles, is not covered in this manual. Leave can be added in both TNA and the Leave Module.

Leave balances are determined by:

1. The Leave Cycle rules defined in the Leave Module
2. The amount of days/hours specified when adding a leave record in TNA or the Leave Module
3. The manually entered start balance (if applicable)

It is important to make a distinction between Leave Types and Leave Cycles:

• Leave Types are the different types of leave an employee may take. Examples: Annual, Study, etc. These leave types are setup in TNA. When adding a leave record for an employee, you must specify the leave type.
• Leave Cycles are a set of rules that defines how to calculate the “Leave Due”. Leave Cycles are only setup for leave types that you want to see a balance for.

Note: The Leave Module is a separate application to TNA and therefore requires a unique activation code. It uses the TNA login and password.

To view the employee masterfile, click on the Employee icon on the toolbar.

• Sorting can be done according to Employee Number, Last Name and Hired Date.
• You can view a group of employees by clicking on the question mark next to Group.
• Leave allows adding or checking leave balances.
• Leave Cycles allows assigning leave cycles.

Note: Employees cannot be added, changed or deleted in the Leave Module.

Employees must be assigned leave cycles before balances can be calculated.

• Leave Cycle code and description are defined during setup.
• Start Balance and Balance Date are entered manually.

1. Click Insert in View Employee Leave Cycles.
2. Select the Leave Cycle.
3. Enter balance and balance date if required.
4. Optionally restrict reporting prior to balance date.
5. Click OK to save.

Use Change to modify an assigned leave cycle and click OK to save.

Select the leave cycle and click Delete, then confirm.

1. Cycle start and end dates
2. Balance brought forward
3. Leave due
4. Leave taken
5. New balance

New Balance = Balance B/F + Due – Taken

Select View Global Leave Balances from the toolbar.

1. Select a report and click Print.
2. A preview is always shown before printing.