Eco Time allows you to create individual system operators (referred to as users) who have their own logins and passwords. You can either treat these users as individuals or combine them together into user groups. Eco Time also has Screen Security which allows you to prevent individual users or user groups from accessing certain screens, pressing buttons, etc. Each Eco TimeModule has a separate set of access rights, so a supervisor in one module may only be an operator in another module, or may have no access rights there at all.
Eco Time always comes with at least one supervisor pre-defined. This supervisor has a login code of Demo, and a password of Demo.
You can also setup a user so that he/she can only view a select group of employees. See the Security Filter Groups document for more information.
People who are going to use the Eco Time system are called Users and are set to either be a Supervisor, who has unlimited access within a specific module and can set the access rights of other users, or an Operator, who has access to the system but only where they are allowed to go.
Each User has a Login code and a Password. The Login code identifies the user to the system. A user cannot change their login code. The Password is kept a secret by the user and prevents other people from using the user’s login code. For security reasons, if a user forgets their password then there is no way of looking it up. In this case a supervisor will have to delete them from the system and then re-add them.
From Eco Time Windows Authentication can be used to log into Eco Time.
Tip: When you start to setup module security, it is a good idea to first add a new supervisor user with all access. Then log in as the supervisor and test your access rights before removing the Demo User.
To change or remove a user, use the respective buttons at the bottom of the Browse Users window.
*Please note: *A supervisor cannot change a user's password if they have lost or forgotten it. The user would have to be removed and added again. It is therefore very important to not lose the supervisor login and password.
By combining users together into groups you can simplify administration i.e. all the users in a group will have the same access rights in TNA e.g. they can only manage employee clockings, approve leave, print reports and roster employees.
However you also make the system more rigid. By leaving the users as individuals you can grant and restrict rights to them individually. The method you choose will largely depend on the number of operators that are using the system.
Once User Groups have been created, Users can be assigned to them when creating new users or by editing the Users information as described under the Users section of this document.
After creating an operator user or user group you can now set their access rights to the modules and windows in Eco Time.
If the user's initial access has been set to All Access you would need to select the windows / buttons you want to restrict access to. If the user's initial access has been set to No Access you will need to select the windows / buttons you want to grant them access to.
This operation can only be performed by a user with Supervisor rights.
In the above example the Access column is used to allow access to the particular module and the rest of the columns are used to allow access to operator options available in this module.
The Tasks, Query and Bulk columns refers to all the operations available under the Tasks,Query or Edit_and _Bulk drop down menus in the User module. The Report column refers to reports and payroll extracts. Roster covers all the rostering options and Sys Admin will restrict or grant access to File Manager operations.
Please Note: In order to grant access to the Browse Employees, Global Clockings, Daily Hours, Payroll Hours and Leave windows, the Query Menu will need to be enabled as well as access to each individual window.
You, a supervisor, have given your operators access to the User module. Now you need to restrict/grant them access to the operations available in the module. As an example, we need to setup a user group to be able to access and manage employee clockings and approve unauthorised daily overtime. Keep in mind that the newly added group has been set to No Access so you would need to grant access to each window they must be able to open.
Follow the same procedure to restrict/grant access to other windows.
To test the setup, log in as one of the operators and try to perform the oprations you have granted or restricted access to.
If you have multiple operators in Eco Time you can also view who has access to a window from the Set User Access window. You can do this by selecting the Access Points option. Now when you select the window under the Access Points: column you will see which users have access to the selected window/button.
This feature is available in the Enterprise Edition from Eco Time and later.
Eco Time will automatically log the user in if the user has successfully logged into Windows.
This feature requires that the user login in Eco Time matches the Windows user login so when adding your users in Eco Time make sure that the Login Code that you add for a user matched the login used in Windows. In the pictures below we have an example where the user, Careen van der Merwe, has the Windows login "Careen vd Merwe".
In Eco Time, the Login code must match:
Please add a Eco Time administrator Windows and Eco Time login before enabling this feature.